Privacy Policy

Collected Information

Wherever Houlton collects personal information Houlton makes an effort to include a link to this Privacy Policy on that page.

Houlton collects information in several ways from different parts of our sites including websites that may require registration and information. Houlton may ask you for personal information, including (but not limited to) information related to a download of a file(s) (such as a .PDF file) from us; when you ask us to contact or communicate with you; when you join our mailing list; when you report a problem with one of our sites or services. If you contact or communicate with Houlton, we may keep a record of that correspondence.

Houlton may also occasionally ask users to complete surveys used for research. Wherever Houlton collects personal information, it makes an effort to include a link to this Privacy Policy on that page. Houlton may ask for personal information such as your name, email address, age, phone number, social security number, gender, zip/postal code, occupation, industry and personal interests. Houlton does not guarantee any privacy with regards to usage of its site or activities using within its learning management system.

Houlton also conducts research on users and applicant demographics and behavior in order to create better support and educational experiences for students. Houlton’s Information is compiled and analyzed in order to locate trends. This is for the purpose of the tailoring Houlton’s educational opportunities to existing and potential markets.

Houlton also tracks data regarding site usage and classroom issues. Houlton reserves the right to combine student information obtained from third parties, subsidiaries and affiliates with Houlton’s existing information about students. Under this policy, we will hold all information as though we have collected it ourselves. Houlton may also collect information in accordance with referral programs or outreach programs.

In order to enable institutional efficacy, Houlton students will be asked to participate in assessment instruments. At the end of courses, programs and exercises, students may be asked to give feedback regarding specific components.

Houlton also uses user information in order to send newsletters, announcements and communications to its users. All students can elect to not receive these types of communications by opting out through the opt-out option provided inside the communication itself.

Houlton also collects information such as IP Addresses, browser information and other computer information for marketing purposes. However, everyone has options with respect to cookies. By modifying browser preferences, users have the choice whether to accept, reject or be informed when a cookie is set. Users can refer to browser’s help for further information about options for controlling or monitoring cookies.

Houlton may also use Flash cookies to store preferences in order to personalize visits. Flash cookies are different objects from browser cookies. Houlton also may use a host of third-party solutions in order to track aggregated, non-personally identifiable information about website visitors.

Houlton may also collect information in accordance with referral programs or outreach programs.

Modification of Houlton Privacy Policy

Houlton reserves the right to modify this policy.

FERPA | Family Educational Rights and Privacy Act Requirements

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, requires that schools establish and publish a written institutional policy covering student privacy rights. The law provides that the institution maintain the confidentiality of all education records for its students. At Houlton, an applicant is considered a learner as soon as orientation is completed.

Student rights under FERPA at Houlton include the following:

  1. The right to inspect and review his/her own education record within 45 days of the day Houlton receives an access request. A student should submit a written request to the Registrar identifying the education record that he or she wishes to inspect. The Registrar will arrange for access and notify the student of the time, format, and place where the records may be inspected. For more information on reviewing records, send a message to
  2. The right to request an amendment to the education record that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask for Houlton to amend a record should submit a written request to the Registrar clearly identifying the part of the record the student wants amended, and specifying the reason for the request. If Houlton decides not to amend the record as requested, Houlton will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. The final decision to amend the record resides with Houlton.
  3. The right to require written consent before Houlton discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent (Review FERPA Exceptions for Disclosure below). A student who wishes to grant access to a third party may complete a FERPA Release Authorization Form. Please e-mail to request the form. The form will only be released to the student not the third party.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Houlton to comply with the requirements of FERPA. The name and address of the office which administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-5901

FERPA-related Definitions and Exceptions

Houlton discloses education record information without a learner’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if the official needs to review an education record to fulfill his or her professional responsibilities for Houlton defines the following as institutional officials:

  • Personnel within Houlton
  • A person or company Houlton has contracted as its agent to provide a service instead of using Houlton employees or officials (such as legal counsel, auditors, third-party contractors, or collection agents)
  • A person serving on the Board of Trustees, other Board Group, or Advisory Board

FERPA also allows schools to disclose education record information, without consent, to the following parties or under the following conditions:

  • Persons or organizations providing student financial aid
  • Accrediting agencies carrying out their accreditation function
  • Persons in compliance with a judicial order
  • Persons in an emergency in order to protect the health or safety of the student or other persons
  • Parents of dependent children as defined in the Internal Revenue Code of 1954 (Documentation will be required as proof)

Officials from the following entities:

  • other institutions in which the student seeks to enroll
  • organizations conducting studies for educational and governmental agencies
  • U.S. Government agencies as listed in Public Law 93-380

Although most information contained in a student’s educational record is confidential, some of that information is not considered under FERPA to be harmful or an invasion of privacy if disclosed and is referred to as directory information. Houlton considers the following to be directory information for the purposes of FERPA and may be released without student consent:

  • Name
  • Student Identification (ID) number
  • Major field of study
  • Dates of attendance
  • Level (undergraduate or graduate)
  • Class standing/Classification (Freshman, Sophomore, Junior or Senior)
  • Registration Status (Full-time, Part-time, or Not Currently Enrolled)
  • Degrees, honors (including Dean’s and President’s Lists) and awards received
  • City/State/Country of residence
  • Photographic or videotaped image
  • Projected Conferral Date (if available)

FERPA also gives a student the right to block public display (DIB) and release of directory information. Students who request for Houlton to apply such block should be aware of the following:

  • Houlton will not acknowledge the existence of any student with an active DIB.
  • A DIB will prevent the student from being listed as having attended Houlton and it will prevent Houlton from acknowledging that a student is currently enrolled at Houlton. The only exceptions involve the U.S. government, U.S. law enforcement, or Houlton officials with legitimate educational interest including the need to maintain School operation.
  • A DIB will keep a student from being listed in any Houlton publications, including the Houlton Commencement Book.
  • A DIB at the time of graduation prevents the individual from being listed among Houlton alumni.

Students who request a DIB should also be aware that this request does not restrict administrative access to their information when there is a legitimate educational interest. For example, a DIB will not keep advisors from seeing the individual’s information or prevent the students from being shown in their online class tools as long as use of such tools is restricted to members of the class.

Updated: September 26, 2011

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